An overview of the occupancy panels & occupancy zones
The Occupancy Panel
The occupancy panel provides detailed occupancy and utilisation statistics across the building, floor or asset selected. Designed to give you both a high-level summary and more customised analytics, the panel can be extended to include trend analytics across multiple departments and buildings. The Occupancy panel can be broken down into five subpanels:
The Occupancy Overview
Occupancy Utilisation
Occupancy Comparison
Occupancy Utilisation by Day or Hour
Meeting Room Utilisation Ranking
Panels 2-5 can be set up by clicking on the icon at the bottom of the Occupancy Overview.
Occupancy Overview
The occupancy summary is driven by the Accordion, as denoted by the “Dynamic” reference in the bottom right hand corner. This allows you to change the summary based on the building, floor, asset group or individual asset selected.
The Desk View
Area Type: Displays the current area type selected. Each area is assigned a type when it is created.
Departments: Displays the departments that are included in the summary.
Net Internal Area: Displays the “Net Internal Area” (NIA) for all areas included in the summary.
Currently Utilised: Live number of people utilising the selected areas.
Average Utilised: Average number of people utilising the selected areas over the time period.
Peak Utilised: Peak number of people utilising the selected areas over the time period.
Workspaces: Number of workspaces selected.
Allocated FTE: Number of people allocated to the workspaces.
Occupancy Cost: The total cost of workspaces selected
The Meeting Room View
Area Type: Displays the current area type selected. Each area is assigned a type when it is created.
Departments: Displays the departments that are included in the summary.
Total Meeting Spaces: Displays the total number of meeting spaces selected.
Total Meeting Seats: Displays the total number of seats within the meeting spaces selected.
Spaces in Use: Displays the number of spaces currently in use.
Average Spaces: Average number of spaces in use over the time period.
Peak Spaces: Peak number of spaces used over the time period.
Average Seats: Average number of seats in use over the time period.
Peak Seats: Peak number of seats used over the time period.
Filters
In the filter, you can select the parameters for your occupancy chart. You can select an area type and a utilisation time, as well as filter the operational hours.
Area Types: Desks, meeting rooms, general spaces, or traffic.
Utilisation Time: Last hour, 24 hours, week, month, or custom time period.
Occupancy Zone Setup
The occupancy panel retrieves information from Occupancy zones which are configured on the map within the map edit mode. Each occupancy zone stores information such as the number of seats, type of space, and the department that the occupancy zone falls in.
To set up an occupancy zone:
Navigate to the area on the accordion where you would like to set up an occupancy zone.
Open the Map Edit Mode toolbox
Click on ‘Occupancy’
Draw the occupancy zone on the map using the cursor. Every click creates a point to which the line will be drawn until the original point which completes the zone.
Configure the occupancy zone:
Department: The department this zone falls into e.g Finance
Space Type: Whether the space is a desk or a meeting space.
Seats: The number of seats within this locationClick Save.
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